Put text in a text box when you want a notice or announcement to stand out on a Word 2016 page. Like other objects, text boxes can be shaded, filled with color, and given borders, as the examples shown demonstrate. You can also lay them over graphics to make for interesting effects.
![Type Type](https://www.indezine.com/products/powerpoint/learn/color/images/workingwithrgbcolors2011-04.png)
PowerPoint also has a separate view designed for working with notes pages, called (you guessed it) Notes Page View. To call up Notes Page View, choose the View tab on the Ribbon and then click the Notes Page button found in the Presentation Views group (this button is shown here). PowerPoint 2016 Quick Reference Card The PowerPoint 2016 Screen Keyboard Shortcuts. To Exit PowerPoint: Click the Close button. Open a Presentation Ctrl + O Create New Ctrl + N. Excel 2016 Outlook 2016 PowerPoint 2016.
The borders and the fill color from the text box on the right side of the figure have been removed, but rest assured, the text in this figure lies squarely in a text box.
You can move a text box around at will on the page until it lands in the right place. You can even use text boxes as columns and make text jump from one text box to the next in a document — a nice feature, for example, when you want a newsletter article on page 1 to be continued on page 2. Instead of cutting and pasting text from page 1 to page 2, Word moves the text for you as the column on page 1 fills up.
Inserting a text box
To create a text box, go to the Insert tab, click the Text Box button, and use one of these techniques:
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Choose a ready-made text box: Scroll in the drop-down list and choose a preformatted text box.
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Draw a conventional text box: Choose Draw Text Box on the drop-down list, and then click and drag to draw the text box. Lines show you how big it will be when you release the mouse button.
After you insert the text box, you can type text in it and call on all the formatting commands on the (Drawing) Format tab. It also describes how to turn a shape such as a circle or triangle into a text box (create the shape, right-click it and choose Add Text, and start typing).
Here’s a neat trick: You can turn the text in a text box on its side so that it reads from top to bottom or bottom to top, not from left to right. Create a text box, enter the text, go to the (Drawing Tools) Format tab, click the Text Direction button, and choose a Rotate option on the drop-down list.
Making text flow from text box to text box
You can link text boxes so that the text in the first box is pushed into the next one when it fills up. To link text boxes, start by creating all the text boxes that you need. You cannot link one text box to another if the second text box already has text in it. Starting on the (Drawing Tools) Format tab, follow these directions to link text boxes:
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Creating a forward link: Click a text box and then click the Create Link button to create a forward link. The pointer changes into a very odd-looking pointer that is supposed to look like a pitcher. Move the odd-looking pointer to the next text box in the chain and click there to create a link.
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Breaking a link: To break a link, click the text box that is to be the last in the chain, and then click the Break Link button.
Notes are like an adjunct attachment to your PowerPoint 2016 slides. They don’t appear on the slides themselves but are displayed separately. Each slide in your presentation has its own page of notes.
Notes are usually hidden at the bottom of the screen in a tiny Notes pane that’s just large enough to display a line or two of text. You can recognize the Notes pane because it initially contains the words “Click to add notes.” To work with notes, you should first enlarge the Notes pane to give yourself some room to work.
PowerPoint also has a separate view designed for working with notes pages, called (you guessed it) Notes Page View. To call up Notes Page View, choose the View tab on the Ribbon and then click the Notes Page button found in the Presentation Views group (this button is shown here).
Each Notes Page consists of a reduced version of the slide and an area for notes, as shown here.
Depending on the size of your monitor, these notes are too small to see or work with in Notes Page View unless you increase the zoom setting. But on smaller monitors, you can zoom in to see your work.
Unfortunately, no keyboard shortcut is available to switch directly to Notes Page View. Earlier versions of PowerPoint included a button for this alongside the other view buttons in the lower-right corner of the screen. But for some mysterious reason, Microsoft decided to omit this button in recent versions of PowerPoint. So the only way to get to Notes Page View now is to use the Ribbon’s Notes Page button.
To add notes to a slide, as shown here, follow this procedure:
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In Normal View, move to the slide to which you want to add notes.
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Click and drag the Notes pane border, if necessary, to bring the notes text into view.
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Click the notes text object, where it reads Click to add notes.
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Type away.
The text that you type appears in the notes area. As you create your notes, you can use any of the PowerPoint standard word-processing features, such as Cut, Copy, and Paste. Press Enter to create new paragraphs.
Note that there is also a Notes button in the status bar at the bottom of the PowerPoint screen. You can click this button to hide or reveal notes.